Meeting Room Setup Complete List — मीटिंग रूम का पूरा सामान India | SamanList

Meeting room ke liye ज़रूरी हर चीज़ — conference table se lekar woh HDMI cable tak jo har client presentation se pehle dhundhi jaati hai। इस list mein furniture, AV equipment, stationery, refreshments aur safety — chhote cabin se badi boardroom tak sab cover hai।

इस लिस्ट में क्या-क्या शामिल है?

Conference Table Aur Chairs — कॉन्फ्रेंस टेबल और कुर्सियाँ

Meeting room ka anchor — pehle table size choose karo, phir baaki sab. Room measure karo order se pehle. Check items →

Display Aur Projection — प्रोजेक्टर, Screen Aur LED TV

10-seat tak LED TV better — larger rooms ke liye projector. HDMI cable aur USB-C adapter dono zaroori hain. Check items →

Audio-Video Conferencing — वीडियो कॉल Setup

Hybrid meetings ke liye dedicated AV setup zaroori hai — laptop webcam poori room ke liye kaafi nahi hoti. Check items →

Whiteboard Aur Writing Tools — व्हाइटबोर्ड और Writing

Whiteboard pehle din se zaroor lagao — markers monthly replace karo bina fail ke. Check items →

Meeting Room Stationery Kit — मीटिंग रूम स्टेशनरी

Main office stationery se alag track karo — monthly restock karo, last minute khatam hona embarrassing hota hai. Check items →

Refreshments Aur Water — मीटिंग रूम में पानी और Refreshments

Paani aur refreshments ready rakhо — client ko wait nahi karwana chahiye. ₹50–₹100 ki cost, disproportionate goodwill. Check items →

Room Signage Aur Visitor Management — साइनेज और Visitor Setup

Signage aur visitor management — ek baar ka investment, professional impression permanent. Check items →

इस लिस्ट का उपयोग कैसे करें?

• जरूरत का सामान चुनकर अपनी व्यक्तिगत लिस्ट तैयार करें। • जरूरत के अनुसार उपलब्ध फ़िल्टर का उपयोग करके सामान आसानी से खोज सकते हैं। • मात्रा, यूनिट और उपलब्ध होने पर पसंदीदा ब्रांड अपनी जरूरत के अनुसार चुनें। • पूरी लिस्ट को कभी भी देखें, अपडेट करें और जरूरी सामान छूटने से बचें। • लिस्ट को परिवार के सदस्यों या दुकानदार के साथ आसानी से साझा करें। • इस पेज के नीचे उपलब्ध FAQs और संबंधित लिस्ट भी देख सकते हैं।

💡 जिस सामान की जरूरत हो उस पर ☑️ टिक करें। दिखाई गए लिंक से घर बैठे खरीदारी करें।

Conference Table — कॉन्फ्रेंस टेबल (6 / 8 / 10 / 12 Seater)

Table size decide karo room dimensions se — chaaron taraf 3 feet clearance chhodо. Boat-shaped table same space mein zyada log accommodate karta hai.

💡 Usage Tip: Always measure your room and mark the table footprint with tape on the floor before ordering — many offices end up with a table that fits but leaves no room to walk. Leave minimum 3 feet on all sides. For rooms receiving clients, a dark wood or laminate top looks more professional than white.

💰 Estimated Price: ₹12,000–₹1,50,000

Meeting Room Chairs — मीटिंग रूम की कुर्सियाँ (Mesh Back / Leatherette)

Mesh back Indian garmi ke liye better — leatherette premium dikhta hai lekin garmi mein uncomfortable hota hai. Matching set professional dikhta hai.

💡 Usage Tip: Buy chairs with armrests for meeting rooms — they are significantly more comfortable during 60–90 minute sessions. Mesh back chairs are strongly preferred in Indian climates. Always buy 1–2 extra chairs beyond your table size for overflow guests.

💰 Estimated Price: ₹2,500–₹15,000 per chair

Credenza / Side Table — क्रेडेंज़ा (Meeting Room Storage)

Upar refreshments rakhо, andar stationery store karo — premium rooms mein mandatory. Chhote rooms mein side table ya trolley alternative hai.

💡 Usage Tip: A credenza at counter height (34 inches) doubles as a presentation surface and storage unit. Keep the meeting room stationery kit, extra cables and refreshment supplies in the drawers — this keeps the table clear and the room tidy.

💰 Estimated Price: ₹8,000–₹60,000

Presentation Podium / Lectern — प्रेज़ेंटेशन पोडियम

Training room ke liye zaroori — standing presentation zyada confident lagti hai. Foldable type easy to store aur move.

💡 Usage Tip: A podium is essential for training rooms with 10+ participants — presenters need a stable surface for notes and laptop. Choose adjustable height — it accommodates both tall and short presenters without awkwardness.

💰 Estimated Price: ₹3,000–₹20,000

LED TV / Smart TV — 55-75 inch (Meeting Room Display)

Projector se better — daytime mein bhi clear. 55 inch 6-seater ke liye, 65 inch 8–10 seater ke liye. Smart TV ho toh wireless casting bhi milta hai.

💡 Usage Tip: Wall-mount the TV at seated eye level — the centre of the screen should be roughly at the eye level of a seated person (approximately 55–60 inches from floor). Mount too high and the front-row attendees strain their necks for every meeting.

💰 Estimated Price: ₹35,000–₹1,50,000

Projector — DLP / LCD Business Projector (3000+ Lumens)

Large rooms ke liye — minimum 3000 lumens lo, daytime mein kam wala wash out hota hai. Short-throw chhote rooms ke liye better hai.

💡 Usage Tip: For Indian meeting rooms with windows, buy minimum 4000 lumens — 3000 lumens is borderline in well-lit rooms. Short-throw projectors are excellent for small rooms where the presenter would otherwise walk through the beam.

💰 Estimated Price: ₹25,000–₹1,00,000

Projector Screen — Pull-Down Screen Ya Fixed Frame

Plain wall pe mat project karo — dedicated screen se image kahin better milti hai. Pull-down manual sabse cost-effective option hai.

💡 Usage Tip: A proper projection screen gives 30–40% better image quality than a plain white wall — the matte white surface reflects light evenly. Pull-down manual screens are the most practical for Indian offices — no electricity needed and they last decades.

💰 Estimated Price: ₹3,000–₹30,000

HDMI Cable — 3 Metre (Pack of 2)

2 cables rakhо — ek hamesha missing rehti hai. USB-C adapter bhi saath rakhо nayi laptops ke liye.

💡 Usage Tip: Cable-tie one HDMI cable permanently to the table so it is always there — a loose cable is the one that disappears. Keep the second as spare in the credenza. Label both ends with room name.

💰 Estimated Price: ₹300–₹1,200 per cable

USB-C to HDMI Adapter — Multi-Port Adapter

Nayi laptops mein HDMI port nahi hota — adapter ke bina presentation start nahi hogi. Multi-port adapter single se better.

💡 Usage Tip: Keep 2 adapters in the meeting room — one for USB-C MacBooks (common with clients) and one that handles both USB-C and older HDMI. A missing adapter has delayed more client meetings than any other single item.

💰 Estimated Price: ₹600–₹2,500

Wireless Presenter / Slide Clicker — Remote Clicker

Laptop baar-baar touch karne ki zaroorat khatam — room mein kahin se bhi slides control karo. Laser pointer se screen pe points highlight karo.

💡 Usage Tip: A wireless presenter clicker transforms how presentations feel — the presenter can move freely and point to the screen simultaneously. Keep it in the credenza charger overnight.

💰 Estimated Price: ₹1,200–₹5,000

Conference Camera / Wide-Angle Webcam — Video Conferencing

Laptop webcam sirf ek insaan dikhata hai — wide-angle conference camera poori room capture karta hai. Plug-and-play, koi driver nahi.

💡 Usage Tip: Place the conference camera at the centre of the display screen, pointed at the table — this gives remote participants the most natural view. 120-degree field of view covers a 6–8 seat table without panning.

💰 Estimated Price: ₹5,000–₹50,000

Conference Speaker / Speakerphone — Jabra Ya Logitech

Laptop speaker kaafi nahi — conference speakerphone table ke beech rakhо, sabko clear audio milega. 360-degree mic har side se voice pick karta hai.

💡 Usage Tip: Place the speakerphone at the centre of the conference table — it should be equidistant from all participants for balanced pickup. Keep the USB cable tied neatly under the table edge.

💰 Estimated Price: ₹4,000–₹25,000

Ring Light — Meeting Room Lighting for Video Calls

Video calls mein chehra dark dikhta hai? Ring light se fix hota hai — 10 inch desk wala convenient aur effective.

💡 Usage Tip: Place the ring light directly behind your monitor, centred on your face — the glow through the ring creates an even, professional-looking illumination for video calls. Warm white (3000K) is more flattering for skin tones than cool white.

💰 Estimated Price: ₹1,200–₹4,000

Whiteboard — व्हाइटबोर्ड (Wall-Mounted, 4x3 feet minimum)

6-seat room ke liye minimum 4x3 feet — magnetic wala double use deta hai writing aur pin-up board. Wall-mount karо, stand wala wobble karta hai.

💡 Usage Tip: Mount the whiteboard on the wall opposite or adjacent to the main display screen — presenters and participants should not have to turn 180 degrees to look at both. Magnetic whiteboards are worth the slight premium — you can use magnets to hold printed sheets without tape damage.

💰 Estimated Price: ₹2,000–₹20,000

Whiteboard Markers — व्हाइटबोर्ड मार्कर्स (Monthly Replace Karo)

Monthly replace karo — dry marker meeting mein sabse badi problem. Black double rakhо. Cap hamesha tight.

💡 Usage Tip: Store a spare set in the credenza drawer — when the tray set runs dry mid-meeting you can replace instantly. Pilot V Board Master markers have refillable ink cartridges — better value long-term for high-use rooms.

💰 Estimated Price: ₹80–₹400 per set

Whiteboard Eraser — Magnetic Duster

Magnetic type convenient — hamesha board ke side pe rahta hai. Felt surface 2 hafte mein saaf karo warna smear karta hai.

💡 Usage Tip: Clean the eraser felt by firmly tapping it against a waste bin every 2 weeks — accumulated dry marker powder causes smearing. Replace eraser felt every 3–4 months in high-use rooms.

💰 Estimated Price: ₹80–₹350

Whiteboard Cleaning Spray — Monthly Use Karo

Monthly spray karo — ghosting rokta hai. Nail polish remover kabhi nahi — surface permanently kharab ho jaati hai.

💡 Usage Tip: Use a dedicated microfibre cloth for whiteboard cleaning — paper towels scratch the surface over time. Monthly cleaning extends the whiteboard life significantly and keeps image quality sharp.

💰 Estimated Price: ₹150–₹500

Flip Chart Stand Aur Pad — Training Aur Brainstorming Ke Liye

Training aur workshops ke liye — sheets tear off karke wall pe lagao, sab dekh sakein. IT sprint planning ke liye bhi useful.

💡 Usage Tip: Buy grid-ruled flip chart paper specifically — grid lines make diagrams, flowcharts and org charts significantly cleaner. Use permanent markers on flip chart paper, not whiteboard markers — whiteboard ink bleeds through.

💰 Estimated Price: ₹2,500–₹8,000 (stand) + ₹250–₹800 (pad)

Pens — Meeeting Room Ke Liye (Blue + Black Pack)

8–10 pens tray mein rakhо — participants le jaate hain monthly restock karo. Client rooms mein branded pens better impression.

💡 Usage Tip: Keep pens in a pen holder on the table, not loose — loose pens roll off and go missing. For client meeting rooms, invest in branded pens with your company name — they cost ₹15–₹30 each at bulk quantities and reinforce brand recall.

💰 Estimated Price: ₹40–₹200 per pack of 10

Notepad Block — Meeting Notes Ke Liye (A4 Ya A5)

Meeting notes ke liye — branded notepad client meetings mein professional impression. A5 compact, A4 zyada writing space.

💡 Usage Tip: Branded notepads (company name + logo on header) can be printed at a local digital print shop for ₹8–₹15 per notepad at 50+ quantity. They are one of the most effective low-cost branding tools for client-facing offices.

💰 Estimated Price: ₹25–₹120 per piece

Sticky Notes — Multi-Colour Pack (Meeting Room Ke Liye)

Brainstorming ke liye multi-colour — alag colours alag priorities dikhate hain. 3M Post-it best choice hai, residue nahi chodta.

💡 Usage Tip: Assign colour codes for your team — e.g. yellow for ideas, pink for blockers, green for completed, blue for actions. This simple system dramatically speeds up sprint retrospectives and brainstorming sessions.

💰 Estimated Price: ₹35–₹130 per pad

Name Tent Cards — Reusable Acrylic (Client Meetings Ke Liye)

Client meetings ke liye professional touch — acrylic cards ek baar kharido, paper insert print karte raho.

💡 Usage Tip: Print name cards with font size 36–48 for clear readability from across the table. Add your company logo at the bottom of the insert — a subtle but effective branding touchpoint in every client meeting.

💰 Estimated Price: ₹15–₹80 per piece

Pen Holder / Desk Organiser — Meeting Table Ke Liye

Pens table pe bikhar jaate hain — pen holder se organized rehta hai. Rotating organiser zyada convenient hai.

💡 Usage Tip: A pen holder on the meeting room table ensures pens are always available and visible — people are far less likely to take table pens when they are in a holder versus loose.

💰 Estimated Price: ₹200–₹1,200

Water Jug / Hot-Cold Dispenser — Meeting Room Water Station

Client ko bahar paani maangne mat bhejо — dedicated water station room mein hi rakhо. Glass jug set formal, mini dispenser zyada convenient.

💡 Usage Tip: Fill the water jug fresh before every client meeting — old water in a glass jug is visually obvious. A hot-cold dispenser in the meeting room is a significant upgrade that clients notice immediately.

💰 Estimated Price: ₹800–₹8,000

Paper Cups — 100ml Chai + 200ml Water (Pack of 50)

Cupboard mein hamesha stocked rakhо — last minute bahar dhundhna embarrassing. Branded cups client meetings mein brand impression banate hain.

💡 Usage Tip: Custom-printed paper cups with your office logo are available for ₹3–₹5 each at 1,000 MOQ — a very cost-effective and recurring brand impression with every client visit.

💰 Estimated Price: ₹35–₹120 per pack

Premium Biscuits / Cookies — Client Meetings Ke Liye

Client meetings ke liye premium pack alag rakhо — McVitie's ya Oreo. Team ke liye Parle-G. Tray mein serve karo, packet se nahi.

💡 Usage Tip: Serving biscuits on a small tray rather than placing the packet directly on the table signals hospitality and professionalism — a small but consistently noticed detail in client meetings.

💰 Estimated Price: ₹40–₹150 per pack

Serving Tray — Meeting Room Refreshments Ke Liye

Chai aur biscuits tray pe serve karo — professional dikhta hai. Steel ya acrylic, handles wali convenient.

💡 Usage Tip: A stainless steel tray with handles is the most practical choice — it is durable, easy to clean and looks professional in any office setting.

💰 Estimated Price: ₹300–₹1,500

Tissue Box — Meeting Room Table Ke Liye

Table pe hamesha rakhо — chai spill ya koi bhi mess ke liye instant solution. Monthly restock karo.

💡 Usage Tip: Use a tissue holder or dispenser on the table rather than placing the full box — it looks neater and takes up less table space. 2-ply tissue is more economical and premium-feeling than 1-ply.

💰 Estimated Price: ₹40–₹150 per box

Meeting Room Name Plate / Door Sign

Darwaze pe name plate — visitors easily identify kar sakein. 'In Use / Vacant' flip sign double-booking rokta hai.

💡 Usage Tip: An 'In Use / Vacant' flip sign on meeting room doors prevents the common problem of someone walking in mid-meeting. Very cheap (₹200–₹500) and immediately useful.

💰 Estimated Price: ₹200–₹2,000

Visitor Register — Meeting Room Visitor Log

Client visits ka record rakhna professional aur security dono ke liye zaroori. Pre-printed columns wala consistent capture karta hai.

💡 Usage Tip: Keep the visitor register at the meeting room entrance or reception — not inside the meeting room itself. Pre-printed column registers (name, company, time in/out, purpose, host) are available at stationery shops and ensure consistent data capture.

💰 Estimated Price: ₹80–₹300

Visitor Lanyards Aur ID Card Holders

Client visits ke liye professional touch — branded lanyards company logo ke saath impactful branding. 15–20 stock mein rakhо.

💡 Usage Tip: Branded lanyards with your company logo are available at ₹25–₹40 each for 100+ quantity and serve as a branding touchpoint for every visitor who enters your office.

💰 Estimated Price: ₹15–₹80 per piece

Hand Sanitiser — Meeting Room Entry Pe

Entry ya table pe rakhо — hygiene standards dikhata hai. Client ko positive impression aur trust milta hai.

💡 Usage Tip: Place a branded dispenser pump (with your office branding) on the meeting room table or entry credenza — it signals hygiene standards visibly and is noticed positively by clients, especially post-COVID.

💰 Estimated Price: ₹80–₹350

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क्या यह लिस्ट आपके काम आई?

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अक्सर पूछे जाने वाले सवाल

Meeting room setup ke liye kaun-kaun se zaroori items chahiye? (मीटिंग रूम के लिए ज़रूरी सामान क्या है?)

Meeting room ke liye paanch zaroori cheezein hain — conference table aur chairs, whiteboard with markers, projector ya display screen with HDMI cable, water station with paper cups, aur basic stationery kit (notepads, pens). Yeh paanch cheezein 90% daily meeting needs cover karti hain। External clients aate hain toh AV equipment, name tent cards aur premium refreshments bhi add karo।

Meeting room mein kaun si furniture zaroori hai? (मीटिंग रूम के लिए कौन सा फर्नीचर चाहिए?)

Conference table team size ke hisaab se lo — 6-seater chhoti team ke liye, 10-seater medium team ke liye, 14+ seater boardroom ke liye। Chairs 1–2 ghante ke sessions ke liye comfortable honi chahiye — Indian garmi mein mesh-back chairs best hain। Refreshments aur equipment ke liye side table ya credenza useful hai। Table ke chaaron taraf 3 feet clearance zaroor rakhо।

Meeting room mein projector ya LED screen — kya better hai? (प्रोजेक्टर vs LED Screen for meeting room)

10-seat tak ke Indian meeting rooms ke liye ab LED TV (55–75 inch) projector se better option hai — full light mein kaam karta hai, screen ya blackout curtain nahi chahiye, maintenance bhi nahi। 12+ seat ya training hall ke liye projector better hai kyunki wall size TV se bada ho sakta hai। Budget ke liye projector + pull-down screen abhi bhi 75-inch LED se kaafi sasta hai।

Meeting room ke whiteboard ke liye kya-kya chahiye? (मीटिंग रूम व्हाइटबोर्ड का सामान)

Meeting room whiteboard ke liye chahiye: whiteboard (6-seat room ke liye minimum 4x3 feet), multiple colour markers (black, red, blue — monthly replace), magnetic eraser, whiteboard cleaning spray (monthly use se ghosting nahi aata), aur marker tray। Ek spare set markers drawer mein zaroor rakhо — meeting ke beech khatam hona common aur avoidable problem hai।

Client meetings ke liye meeting room mein kya extra rakhna chahiye? (क्लाइंट मीटिंग के लिए मीटिंग रूम चेकलिस्ट)

Client-facing meeting room mein basics ke saath add karo: company logo wale name tent cards, branded notepads aur pens, premium biscuits ya cookies, chai ya coffee service with branded cups, table pe fresh flowers ya desktop plant, darwaze pe visitor register, visitor lanyards। Video calls hoti hain toh background clean aur well-lit hona chahiye। Meeting room ka pehla impression client trust directly affect karta hai।

Meeting room mein audio-video ke liye kya setup chahiye? (मीटिंग रूम AV equipment India)

Indian meeting room ke liye basic AV setup: HDMI cable (3m minimum, 2 rakhо), USB-C to HDMI adapter (nayi laptops ke liye zaroori), Bluetooth ya wired speaker for remote calls, conference webcam ya wide-angle camera, lapel ya desktop mic for hybrid meetings, aur wireless presenter clicker। Bade boardrooms ke liye dedicated video conferencing system (Logitech Rally) individual components replace kar deta hai।

Meeting room mein paani aur refreshments ke liye kya rakhein? (मीटिंग रूम रिफ्रेशमेंट्स चेकलिस्ट)

Har meeting room mein paani hamesha available hona chahiye — fresh water jug ya small hot-cold dispenser। Paper cups room ke cupboard mein hamesha stocked rakhо। Team meetings ke liye biscuits aur basic snacks kaafi hain। Client meetings ke liye premium biscuits, branded cups aur chai-coffee service upgrade karo। Client meeting mein refreshment cost ₹30–₹80 hoti hai — impression kahin zyada valuable hota hai।

Chhote office mein bina dedicated meeting room ke kaise manage karein? (छोटे ऑफिस में मीटिंग रूम setup)

Chhote office mein dedicated meeting room nahi hai toh: foldable ya extension table (zaroorat pe expand), stackable chairs (wall ke saath stored), portable projector ya mobile monitor stand, wheels wala moveable whiteboard, aur portable Bluetooth speaker। Folding partition ya bookshelf divider se semi-private meeting zone ban jaata hai bina permanent construction ke। Key hai modularity — furniture jo daily use bhi kare aur quickly meeting setup mein convert ho jaaye।

Meeting room ka stationery kit kya hona chahiye? (मीटिंग रूम स्टेशनरी किट)

Meeting room stationery kit mein hamesha hona chahiye: 8–10 pens (blue aur black), har seat ke liye notepad, multi-colour sticky notes, stapler with pins, paper clips, scissors, cello tape, whiteboard markers + eraser, name tent cards, aur permanent marker। Inhe ek dedicated tray ya box mein credenza pe rakhо — main office stationery se alag। Meeting room kit monthly alag restock karo।

Meeting room ke liye sahi size ka conference table kaise choose karein? (कॉन्फ्रेंस टेबल size guide India)

Conference table size do cheezein se decide hoti hai — team size aur room dimensions। India ke liye guide: 4-seater (4x2.5 feet) 120 sq ft room ke liye, 6-seater (5x3 feet) 150–180 sq ft ke liye, 8-seater (6.5x3.5 feet) 200–250 sq ft ke liye, 10-seater (8x3.5 feet) 280–320 sq ft ke liye, 12–14 seater (10x4 feet) boardroom ke liye। Chaaron taraf 3 feet clearance zaroor rakhо। Boat-shaped table same floor space mein rectangular se zyada log accommodate karta hai।

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This list is intended to help you plan and organize your requirements. Items, quantities, prices, and suggestions are based on commonly used information and may not be suitable for every situation. Please verify details and make decisions based on your own needs, budget, local availability, and research. | यह सूची आपकी आवश्यकताओं की योजना बनाने और उन्हें व्यवस्थित करने में सहायता के लिए तैयार की गई है। इसमें दी गई वस्तुएँ, मात्रा, कीमतें और सुझाव सामान्य उपयोग की जानकारी पर आधारित हैं और हर परिस्थिति के लिए उपयुक्त नहीं हो सकते। कृपया अपनी आवश्यकता, बजट, स्थानीय उपलब्धता और स्वयं के शोध के आधार पर निर्णय लें।

Meeting Room Setup Complete List — मीटिंग रूम का पूरा सामान India | SamanList

इस लिस्ट में क्या-क्या शामिल है?

Conference Table Aur Chairs — कॉन्फ्रेंस टेबल और कुर्सियाँ

Display Aur Projection — प्रोजेक्टर, Screen Aur LED TV

Audio-Video Conferencing — वीडियो कॉल Setup

Whiteboard Aur Writing Tools — व्हाइटबोर्ड और Writing

Meeting Room Stationery Kit — मीटिंग रूम स्टेशनरी

Refreshments Aur Water — मीटिंग रूम में पानी और Refreshments

Room Signage Aur Visitor Management — साइनेज और Visitor Setup

इस लिस्ट का उपयोग कैसे करें?

🔎 अपनी ज़रूरत के अनुसार फ़िल्टर करें

🪑 Conference Table Aur Chairs — कॉन्फ्रेंस टेबल और कुर्सियाँ

📺 Display Aur Projection — प्रोजेक्टर, Screen Aur LED TV

🎥 Audio-Video Conferencing — वीडियो कॉल Setup

📝 Whiteboard Aur Writing Tools — व्हाइटबोर्ड और Writing

✏️ Meeting Room Stationery Kit — मीटिंग रूम स्टेशनरी

☕ Refreshments Aur Water — मीटिंग रूम में पानी और Refreshments

🪧 Room Signage Aur Visitor Management — साइनेज और Visitor Setup

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